The ACE will comply with the National Privacy Principles contained in the Commonwealth Privacy Amendment (Private Sector) Act.

Accordingly the ACE will:

• Make it clear to the individual at the time of collecting personal information as to the intended use of the information.
• Use information only for the purpose it was explicitly intended unless express permission has been given to be used for another purpose.
• Only collect personal information for the primary purpose necessary to conduct the business of the Association efficiently.
• Have in place a privacy contact person (currently the CEO)
• Make available directly to individuals on application to the privacy contact person personal information held on that person.

The type of information the Association collects includes:

Personal information including sensitive information about:
Pupils, parents and or guardians before during and after the course of membership and enrolment with association or its schools.

Purpose of the personal information provided:

1. Keep parents informed about matters related to their child’s schooling, through correspondence, letters magazines
2. Day to day administration
3. Looking after pupils educational social and medical well being
4. Seeking donations and marketing for the Association
5. To satisfy the associations legal obligations and allow the associations to discharge its duty of care.

Employee records

The National Privacy Principles do not apply to employee records. This privacy policy does not apply to the treatment of employee records where the treatment is directly related to a current or former employment relationship between the association and the employee.

Job applicants

The purpose of using information about job applicants, staff members, volunteers and contractors include:

1. Assessing candidates suitability
2. Administering the employment contract
3. Insurance purposes
4. Satisfy legal obligations (eg child protection)

Disclosure

The association may disclose information, including sensitive information held to:

1. Another school
2. Government departments
3. Medical practitioners
4. People providing services to the school (eg specialist visting teachers, sports coaches, etc)
5. Recipients of association publications
6. Parents
7. Others that parents authorise their information to be passed on to.

Management of Information

Association staff are required to respect the confidentiality of pupil and parent information and the privacy of individuals.

The association ensures secure storage and of personal information and access only by authorised persons.

Access to information

Under the Privacy Act individuals have the right to access the information we hold about them. There are some exceptions under the act.

To access information persons may be required to:

• make the request in writing &/or
• verify their identity.

There may be cases where the request is denied. For example this may be in the case where the release of certain information may unreasonably impact on the privacy of others.